2016/06/29 Council Agenda Packet

• R 5. COMPENSATION A. Manager's Fee The Manager agrees to operate the garage and the City shall pay the Manager as full compensation for everything furnished and done under this Agreement a monthly payment in the amount of Sixteen Thousand Two Hundred Eighty-Five and No/100's Dollars ($16,285.00) for each of the first twelve months of this Agreement. This amount is to be applied towards the expenses which the Manager is responsible for which includes those set forth in this Agreement and all incidental operating expenses required to operate the Garage under the terms of this Agreement not set forth in the section herein entitled "Owner's Responsibility" (Article 3A). The City will pay the Manager Sixteen Thousand Four Hundred Forty-Eight and No/100's Dollars ($16,448.00) for each month within the second twelve-month period and Sixteen Thousand Six Hundred Thirteen and No/100's Dollars ($16,613.00) for each month within the third twelve-month period. Payments will be made by the fifteenth day of the month for services performed in the preceding month, provided that the work required to be performed has been fully and satisfactorily completed pursuant to the terms of this Agreement. The City may withhold payment in whole or in part for damage caused by Manager or Manager's uncured default. B. Reimbursable Expenses The City will reimburse the Manager for the following expenses, provided that the approval of the City Representative is obtained prior to the Manager incurring the expense. 1. Maintenance/repair to the gate equipment, time clocks, and elevator equipment not covered by a maintenance agreement, will be reimbursed at the rate of 100 percent. All maintenance and repair items over Five Hundred Dollars ($500) require the prior written approval of the City Representative. 2. In the event of snow or icy weather conditions, the Manager will remove snow and ice on the sidewalks that border the Garage. This cleaning should commence at approximately 7:00 a.m. or as soon as practical, and be cleared periodically throughout attendant's hours of work. The City agrees to reimburse the Manager for its actual direct costs incurred to clear the sidewalks. 3. Payment of applicable taxes. 6. FINANCIAL CONTROLS A. Manager must maintain an Accounting Management Reporting System acceptable to the City's Finance Director. B. The Manager shall provide its own change fund. C. The Manager shall provide an electronic cash register as stated in its contract proposal. D. The Manager shall record all revenue into an electronic cash register at its full value immediately upon receipt and issue a receipt upon conclusion of the transaction. 5 82