Brown and Caldwell 12/27/2016 - Laserfiche WebLink

4. Conduct QA reviews of Consultant deliverables described in Phase 1, 2 and 3. Deliverables: • Project Development Schedule • Monthly progress reports and invoices Task 110 CPARB Approval Process Objective: To support the City in securing approval from the CPARB Project Review Committee(PRC). Scope: This scope is based on the City taking the lead to secure PRC approval, and preparing the draft and final CPARB applications. As such, an allowance of$7,000 is included to support activities requested by the City such as: 1. Application: Attendance at meetings in Everett with the City to discuss information gaps and the overall approach taken in the City's preliminary application. Review the City's final application prior to the City submitting the document to the PRC. 2. PRC Presentation: Assist the City by preparing presentation materials and participate in the PRC project review meeting. Deliverables(as requested by the City): • Review draft and final PRC applications • Review and assist with City's development of PRC presentation materials Task 120 Procurement Strategy Workshop and Follow-up with Legal Department Objective: To establish an overall approach to the procurement process. Scope: The Consultant will participate in a 2-hour workshop with City staff to establish the overall approach and framework for the procurement. During the workshop, the City and Consultant will prepare materials to support the procurement process including schedule; RCW 39.10 DB procurement compliance checklist; and draft term sheet describing contract terms such as payment, warrantees and guarantees, liquidated damages and incentives.The scope assumes the City will provide meeting space for the workshop. Following the workshop,the Consultant will prepare a summary of decisions to guide development of the RFQ and RFP. Under this task, the Consultant will also provide technical input to the City's legal staff regarding DB procurement and DB contract issues. Deliverables: • Workshop presentation / support materials including agenda, procurement schedule, draft risk allocation matrix, and draft term sheet • Attendance at one, 2-hour workshop in the Everett area by up to 3 Consultant staff • Workshop decision summary • Inputs to and participation in discussions regarding DB Contract -- - BrownA'cCaldwell — 3