Brown and Caldwell 12/27/2016 - Laserfiche WebLink

Task 130 DB RFQ and Shortlisting Objective: To develop an RFQ designed to maximize interest in the Project by qualified DB teams and to assist the City determining a short list of firms Scope: Consistent with RCW 39.10 and the outcomes of the procurement strategy workshop,the Consultant will prepare an RFQ that establishes SOQ submittal requirements, minimum required qualifications, and criteria for evaluating and ranking SOQs. Prior to developing the draft RFQ, it is assumed that the City will contact potential DB proposers to determine interest and issues of concern to Proposers. The Consultant will then prepare a draft RFQ and term sheet(revised as needed following the procurement strategy workshop)for City review, revise the draft in response to City comments, and provide a final RFQ to the City. The scope assumes the City will advertise and issue the RFQ, and will coordinate these activities through the City's procurement department as needed. The Consultant will review and provide input to the City on SOQs with specific focus on: 1)any respondents who appear to have failed to meet minimum submittal or qualifications requirements; 2) demonstrated qualifications addressing the RFQ criteria; and 3)commercial or technical concerns raised by respondents. Consultant comments on each SOQ will be provided in matrix form to the City. The scope assumes up to 5 SOQs will be submitted and reviewed by the Consultant. The scope further assumes that the Consultant will attend up to one meeting in Everett to support the City's SOQ review team, and that the City will take the lead in contacting/ interviewing respondents' references. Deliverables: • Draft and final DB RFQs • Matrix summarizing Consultant's review on up to 5 SOQs • One meeting in Everett(to review draft RFQ comments and during review of SOQs) Task 140 DB RFP and Contractor Selection Objective: To develop an RFP that describes submittal requirements, RFP criteria, Project technical and performance requirements, and the City's proposed terms for the DB contract; and to assist the City in selecting a DB firm for the Project. Scope: The Consultant will prepare an RFP that describes submittal requirements, RFP evaluation criteria, Project technical and performance requirements, and key contract/ commercial terms for the Project. It is assumed that technical and performance requirements will address structural, fabrication, and testing requirements for the roof system; demolition;site work; roof installation; coatings; design and permitting including adherence to Department of Health regulations;testing; and schedule including integration with the City's overall water supply/treatment constraints. Commercial requirements will include items such as acceptance and closeout; liquidated damages; incentives (if any); and warrantees/guarantees. It is assumed that 2 drafts and one final RFP will be prepared and that the Consultant will attend up to two meetings in Everett to discuss comments on the RFP drafts. In addition, it is assumed that the City's Reservoir 6 DB will be modified by the City's legal department and will be included as an attachment to the RFP. It is also assumed that the City will administer the advertisement and bid period process. The scope includes attendance at one pre-bid meeting by the Consultant and support in preparing one addendum responding to proposer questions. To the extent that technical support is required (such as geotechnical support or input from materials specialty firms);this work will be considered additional services (Task 4). Brown—Caldwell 4