2004/02/25 Council Agenda Packet

� 1 OSOS No. G-2639 • The scope or objectives of the project (regardless of whether there is an associated budget revision requiring prior approval.) • Extensions to the project period. • Revisions to the General Terms, Conditions, and Assurances for Grant Agreements Under Library Services and Technology Act (LSTA) listed in Exhibit A of this Grant Agreement. • Changes to specified firms, vendors, or individuals stipulated in the original application to provide goods or services for the project under specific performance contracts. CONSIDERATION In consideration for the work conducted as described in the Statement of Work, Exhibit B, OSOS/WSL agrees to reimburse the Sub-Grantee an amount not to exceed $1,500.00 as prescribed in the "Washington State Library LSTA Sub-Grant Budget", Exhibit C, attached hereto and incorporated by reference herein. Costs incurred prior to the effective date of the Grant Agreement shall be disallowed under the Grant. Should the Sub-Grantee incur costs prior to the effective date of the Grant Agreement, it rinac cn at itc nmnin rick Insofar as the maximum LSTA allowable costs do not exceed the contracted maximum, and the activity level, scope or object of the project remains the same, the Sub-Grantee shall have the option to make line item changes in "Washington State Library LSTA Sub-Grant Budget", Exhibit C. Cumulative line item changes greater than ten percent (10%) of the total amount awarded, when the award to the Sub-Grantee is less than $100,000, will require written notification to OSOS/VVSL within ten working days. BILLING PROCEDURES The Sub-Grantee will submit an LSTA Sub-Grant Reimbursement Claim Form (GRANTS-001) with supporting documentation, not more often than monthly. Reimbursement claims shall be submitted to the OSOS/WSL Financial and Support Services Billing Contract, Jodi Collins, P.O. Box 40224, Olympia, WA 98504-0224, (360) 586-1174. Payment for approved and completed activity will be made by warrant or account transfer by OSOS/VVSL within 30 days of receipt of the reimbursement claim. The Contract number must be referenced on the reimbursement claim form in order for the claim to be processed. FISCAL COMPLIANCE CERTIFICATE The Fiscal Compliance Certificate, Exhibit D, must be completed and signed by the Sub-Grantee and returned as part of the signed contract. CERTIFICATE OF DEBARMENT AND SUSPENSION The Certificate of Debarment and Suspension, Exhibit E, must be completed and signed by the Sub-Grantee and returned as part of the signed contract. GRANT AGREEMENT REPRESENTATIVES The project manager for each of the parties shall be responsible for and shall be the contact person for all communications regarding the performance of this Agreement. The Project manager for the OSOS/WSL is: Jeffrey F. Martin, LSTA Administrator. The LSTA Administrator shall be responsible for overall administration of the OSOS/WSL federal grants program including monitoring Sub-Grantee performance, approving Sub-Grantee requests, and accepting reports submitted by the Sub-Grantee. ,j 0