2006/01/11 Council Agenda Packet

5 1. Assist the City in responding to bidder's questions. Prepare addenda, if necessary, to clarify or correct contract documents or bidding instructions. 2. Conduct a pre-bid meeting (if necessary) for the project and provide support to the City for specific agenda items. Assumptions, City Responsibilities: 1. The City will take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, planholder administration, bid evaluation, bid tabulation etc. The project documents will be distributed electronically by online plan services. 2. The City will take the lead in receiving and answering bidders questions. 3. The City will provide 2 sets of reference documents to the Contractor for use during the bidding period. 4. The Contractors involvement is minimal. Task 9— Construction Support Services This task represents minimal involvement by the Contractor limited to incidental support and periodic collaboration with the City, construction contractor, etc. The following summarizes the subtasks that would be typical of each of the two projects: Contractor Responsibilities: 1. Meetings: Attend a pre-construction conference between City and construction contractor and invited agencies and utilities. The Contractor will be available to answer questions. Additional periodic meetings as needed. 2. Submittals: Review construction submittals, as directed by the City, for conformance with project documents. 3. Clarifications and Changes: The Contractor will assist with issuing clarifications to the construction contractor and producing design changes if necessary. 4. Field Observation: The Contractor will make field visits only as directed and authorized in advance by the City. 5. Public Involvement: The Contractor will provide assistance, information and other support only as directed and authorized in advance by the City. 6. As-built drawings: Prepare record drawings by CAD to indicate changes made during construction, based on notes and sketches of the construction contractor and inspector. 7. Resetting Survey Monuments: Reset City survey monuments destroyed during construction. Monuments were referenced and offset during design (see Task 2). Set and stamp new monuments and complete and submit DNR's "Completion Report for Monument Removal or Destruction" form. The construction Contractor will construct the monument casing and cover and excavate for the monument. 21 Sewer System Replacement"H" Dec 16,2005 Amendment 3, Scope of Services Page 12 550502(UP3206)