2007/02/28 Council Agenda Packet

6 Proposers shall enclose Proposals in sealed envelopes. The envelope should identify the Proposer's name,mailing address, RFP#2006-906,VEHICLE IMPOUNDMENT AND RELATED SERVICES, and the time and date of opening. The City shall not consider Proposals submitted by facsimile(fax). Proposers are solely responsible for ensuring that proposals are delivered on time. Delays caused by any delivery service, including the U.S.Postal Service will not be grounds for an extension of the deadline for receipt of proposals. Proposals received after the deadline will be returned unopened. 2.6 Proposal Submittal Proposers must submit one clearly marked original and five(5)copies of the Proposal documents; one set clearly marked original and one set clearly marked copy. Additionally one copy of the proposal on CD in either MS Office or Adobe Acrobat PDF file format is required. Proposals must be sealed and the envelope must clearly indicate the information as described in Section 2.9. Proposers must fully complete and submit the following documents: 1) Request for Proposal Form signed by Proposer 2) Proposal Form A-Proposer Qualifications,Representations and Warranties including Proposer- provided attachments: Attachment 1 —Income Tax Return and all Schedules for the years 2004 and 2005 (or fiscal 2005and 2006) Attachment 2-Facility Information Attachment 3 -Equipment List Attachment 4- Subcontractor's List Attachment 5 —Governmental Agencies Contract List 3) Proposal Form B -Price Sheet 4) Proposal Form C-Proposal Certification 5) Proposal Form D-Non-Collusion Affidavit 6) Proposal Form E-Affidavit Regarding Criminal Record 7) Proposal Form F-Affidavit of Ownership 8) Proposal Form G—Proposer Optional Information 2.7 Cost of Proposals The City shall not be liable for any costs incurred by Proposers in the preparation and submittal of a proposal(s) in response to the RFP or in the participation of any part of the acquisition process. 2.8 Errors in Proposals Proposers are responsible for all errors or omission in their Proposals, and any such errors or omission will not serve to diminish their obligations to the City. 2.9 Withdrawal of Proposals A proposal may be withdrawn by written request of the Proposer prior to the proposal due date and time listed in Section 2.2. No proposal may be withdrawn for a period of 90 calendar days after the proposal due date and time. 2.10 Changes in Proposals Prior to the proposal due date and time listed in Section 2.2,a Proposer may make changes to its proposal provided the Proposer withdraws his/her previously submitted sealed proposal and submits a new proposal in compliance with Section 2.9. No changes to proposals shall be made after the proposal due date and time listed in Section 2.2. 192.11 Rejection of Proposals