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1. PROJECT ADMINISTRATION & MANAGEMENT <br /> 1.1. Prepare monthly billings and progress reports. <br /> 1.2. Maintain on-going contact with the City's Project Manager via informal meetings, <br /> telephone discussions, and electronic mail. <br /> 1.3. Close project and coordinate archiving of project material. <br /> 2. CONSTRUCTION ADMINISTRATION <br /> 2.1. Project File/Records, Training, Schedule Review, and Management Setup <br /> 2.2. Attend the project Preconstruction Conference and Assist City Staff with coordination of <br /> the meeting including but not limited to preparing the agenda and checklists. <br /> 2.3. Process and Review Submittals. Receive and log all Construction Contractor submittals. <br /> Maintain a submittal tracking system to assure timely responses and minimize potential <br /> delays. Transmit submittals to Design Consultant office staff and Owner for review. <br /> Return submittals to the Construction Contractor upon completion of the review process. <br /> Maintain submittals files. In addition to the submittal process, provide initial overview <br /> review and screening of submittals, prior to transmitting to the Design Consultant and <br /> Owner for review, in order to confirm whether submittals are generally complete and <br /> appear to be generally acceptable. <br /> 2.4. Interpretation of Contract Documents. Receive and log all requests for information(RFIs) <br /> from the Construction Contractor. Transmit to Design Consultant and Owner for responses <br /> regarding design details. Return to the Construction Contractor upon completion of <br /> review. Coordinate with the design engineer for evaluation and approval of significant <br /> design deviations. Issue necessary clarifications and interpretations of the Contract <br /> Documents as appropriate to the orderly completion of the Construction Contractor's work. <br /> Such clarifications and interpretations will be consistent with the intent of and reasonably <br /> inferable from the Contract Documents. <br /> 2.5. Change Orders and Work Change Directives. Recommend Change Orders and Work <br /> Change Directives to the City, as appropriate, and prepare Change Orders and Work <br /> Directives as required. <br /> 2.6. Substitutes and "or-equal". Evaluate and determine the acceptability of substitute or"or- <br /> equal" materials and equipment proposed by the Construction Contractor. <br /> 2.7. Coordinate City staff, assistants and contracted testing sub-contractors for construction <br /> observation/testing services. <br /> I <br /> DOT Form 140-0B9 EF Page 12 <br /> Revised 6/05 <br />