Laserfiche WebLink
v <br /> 2.8. Correspondence Tracking system. Maintain a correspondence tracking system. The <br /> system will track the following documents: <br /> • Correspondence <br /> • Submittals <br /> • Requests for Clarification(RFCs) <br /> • Change Orders <br /> 2.9. Progress Payment Requests. Review Construction Contractor's monthly progress payment <br /> requests, including Design Consultant's recommendations and submit to the City for <br /> approval and payment. <br /> 2.10. Weekly meetings. Prepare input to Contractor provided agenda and conduct regularly <br /> scheduled meetings with the Construction Contractor to review the progress of the work <br /> and identify and address field problems as they occur. Record reports of any significant <br /> concerns and problems and forward to the design engineer and City. Review and comment <br /> on Contractor provided meeting minutes, and distribute copies of minutes to attendees <br /> (verify SPs). Review and comment on Contractor provided task/outstanding issues list on a <br /> weekly basis. <br /> 2.11. Construction Contractor Claims or Protests. Monitor the project for potential claims or <br /> protests by the Construction Contractor. Advise the design engineer and City of potential <br /> claims. Maintain separate files for potential claims. <br /> 2.12. Monitor Construction Contractor Construction Schedule. Monitor Construction <br /> Contractor's compliance with construction schedule based upon monthly CPM updates <br /> submitted by the Construction Contractor. Assist the design engineer and City in <br /> verification, documentation, and/or negotiation of time extensions requested by the <br /> Construction Contractor. Evaluate potential schedule impacts of all change order work. <br /> 2.13. Provide Material Documentation as follows: <br /> 2.13.a. Contractor Submitted request for approval of material sources and Qualified Products <br /> List(QPL)Data Sheets to determine compliance with WSDOT Record of Materials <br /> 2.13.6. Maintain files for individual bid item compliance for material documentations. <br /> 2.14. Monitor subcontractor DBE requirements to verify DBE goals are being met. Coordinate <br /> quarterly reporting of DBE goals to Local Programs. <br /> 2.15. Contractor Training Program will be monitored on a monthly basis to ensure that the <br /> Contractor is following proper training procedures established under federal guidelines. <br /> 2.16. Track and Maintain File for Force Account Work as follows: <br /> 4 2.16.a. Record and maintain file of Contractor supplied labor and equipment time. <br /> DOT Form 140-089 EF Page 13 <br /> Revised 6/05 <br />