2007/06/20 Council Agenda Packet

I . Summary of Office Administration (Record Keeping): Assist the City in providing documents and records of general compliance. It has been noted that this project includes federal funds. Therefore, it is assumed that record keeping will be consistent with Local Agency Guidelines. Items of work may include the following: 1. Provide a full time on-site Construction Manager. 2. Recommend approval of Progress Schedule. 3. Recommend approval of working drawings. 4. Assist with preparation, and recommend approval of, periodic requests for payment submitted by the Construction Contractor. 5. Obtain Request to Sublet. 6. Track and submit to Local Programs Contractors quarterly reports for DBE participation. 7. Obtain and approve Request for Material Sources. 8. Maintain record of earth, gravel, concrete,and asphalt delivery tickets (if required)that are collected by the Field Representative. 9. Collect Manufacture's Certificates of Compliance. 10. Prepare any suspension letters and letters acknowledging substantial completion and final completion for City approval. 11. Prepare Notice to Proceed letter to contractor for City signature. 12. Obtain Notice of Intent to Pay prevailing Wage and Affidavit of Wages Paid. 13. Prepare any change orders for City signature. 14. Collect test reports from the materials testing lab for compliance with the information given in the contract documents. 15. Complete Manufacturer's Certificate of Compliance Checklist. 16. Track training requirements. 17. Track DBE requirements. 18. Track force account costs. 3. CONSTRUCTION OBSERVATION Provide the services of one full-time Construction Observer(CO) on the project site who will observe the technical conduct of the construction, including providing day-to-day contact with the Contractor and the City. 3.1. Provide on-site observation and monitoring to observe the technical conduct and progress of the construction. The CO shall not be responsible for the means, methods, techniques, or procedures of the construction selected by the Construction Contractor(s) or for any failure of Construction Contractor(s) to comply with laws, ordinances, rules, or regulations applicable to the construction work. The parties recognize that the Construction Contractor(s) is responsible for ensuring that construction is in accordance with the plans and specifications. 3.2. Project Daily Report. Prepare daily construction reports, detailing the Construction Contractor's operations performed for each day, records decisions and observations of a 1 general or specific nature in chronological order. Measure quantities of materials installed, log equipment and staff used, and other related items. DOT Form 140-089 EF Page 15 Revised 6/05