2008/07/02 Council Agenda Packet

SCOPE OF SERVICES DEFINED Phase III— Construction Observation & Administration Services The scope of services for construction engineering services by the Consultant for the federally funded 41S` Street/Broadway Arterial Improvements project is supplemented with the following. The main task under this contract is to provide construction observation services under the leadership of City of Everett Senior Construction Observer and Project Manager. Following tasks are not included in the scope and fee and will be performed when requested by the City of Everett Project Manager; contract administration, meetings, and project correspondence as. required for the construction of the project, as detailed below. 1. General Assumptions • It is understood that City of Everett will lead all tasks described below and Perteet will provide assistance to the City Senior Construction Observer and Project Manager. • City of Everett will provide a Senior Construction Observer to lead the construction observation, administration, and management duties. • The attached budget for the services detailed below is based on the services of one full- time construction observer based on a 140 working day schedule. Construction administration and management will be provided as requested on as-needed basis. • Construction survey is provided by the Contractor per the Contract Provisions. • City's Senior observer will take the lead in distributing submittals for review and Perteet will review submittals as the design engineer of record when needed, • The Contractor will provide a field office for the Construction Management team as specified in the Contract Documents. • The City shall supply selected construction documents and forms. • The project is a Federally Aided project that includes DBE & Training requirements. Record keeping will be as required for CA compliance for Federally Funded Projects; this task will be performed by the City. • The level of effort for each task is limited to the amount of labor and expenses indicated in the attached budget. Additional effort beyond these limits will be considered Extra Work and will be paid per the hourly rates and overhead expenses as shown on the attached budget. • For the following services, labor allowances are an estimate only. The level of effort required for this work cannot be accurately predicted as it depends on issues outside of the Consultant team's control. Some of these issues include quality of Contractor submittals,number of submittals and if multiple reviews are required and unforeseen conditions at the site. Allowance for multiple submittals due to unacceptable quality of the submittals is not included in the Labor Hours estimate. 1. PROJECT ADMINISTRATION & MANAGEMENT 1.1. Prepare monthly billings and progress reports. 1.2. Maintain on-going contact with the City's Project Manager and Senior Construction Observer via informal meetings,telephone discussions, and electronic mail. , 41 DOT Form 140-063 EF J:\Trans_Design126066-41st St Arterial-Broadway Scoping Study\Project Management\Contracts\Supp 5_06-09-08 doc Revised 9/2005 Page 4