2008/07/02 Council Agenda Packet

9 1.3. Project closeout and coordination of archival of project documents will be performed by the City with Perteet's assistance. 2. CONSTRUCTION ADMINISTRATION Construction administration tasks will be lead and completed by the City of Everett Personnel with field-level assistance by Perteet Construction Observer; construction administration assistance will be provided when requested by the City personnel as extra work except the following. 2.1. Project daily reports and records as requested by the City. 2.2. Attend the project Preconstruction Conference and Assist City Staff with coordination of the meeting. 2.3. Progress Payment Requests. Review Construction Contractor's monthly progress payment requests, including Design Consultant's recommendations. 2.4. Attend weekly meetings. 2.5. Tracking for Force Account Work will be a joint effort by the City and Perteet, force account will be prepared by Perteet per documents provided by the City as follows: 2.5.a. Record and maintain file of Contractor supplied labor and equipment time. 2.5.b. Calculate force account work based on WSDOT/AGC Blue Book Rental Agreement or equivalent means for determination of rates. 2.6. Maintain files. Maintain orderly electronic records and files at the job site. These records and files may include,but not be limited to: • Daily reports • Preconstruction and construction progress photos and videotapes • Record of weather and wet days • Project photographs Standard forms will be used for records and reporting procedures. At completion of the work, and prior to final acceptance,provide the design engineer and City with all completed field books,project daily reports, summary tabulations of all installed bid breakdown quantity items, all filed notes, and other job records as listed(electronic files). 2.7. Formal Acceptance,Review and Recommendation will be performed by the City with assistance by Perteet Construction Observer and, if required by the City, Perteet construction management group. 2.8. Summary of Office Administration (Record Keeping): Assist the City in providing documents and records of general compliance. It has been noted that this project includes federal funds. Therefore,it is assumed that record keeping will be consistent with Local Agency Guidelines. Items of work may include the following: 1. Track force account costs. r ( 3. CONSTRUCTION OBSERVATION Provide the services of one full-time Construction Observer on the project site who will observe the technical conduct of the construction, including providing day-to-day contact with the Contractor and the City. DOT Form 140-063 EF J:1Trans Design\26066-41st St Artedal-Broadway Scoping Study\Project Management\Contracts\Supp 5_06-09-08.doc Revised 9/2005 Page 5