2008/12/17 Council Agenda Packet

distribution to Eligible Employees,over and above the number specified in Attachment A,during the term of this 3 Agreement. THE FEDERAL GOVERNMENT shall allow TRANSPORTATION PARTIES at least eight(8)weeks to fulfill the request for additional Federal Employee Pass Cards. Requests shall be made to the KITSAP TRANSIT representative,as listed in Section 16. The cost for a single additional Federal Employee Pass Card shall be the Monthly Rate for Additional Cards specified in Attachment A,times the number of months remaining in the Agreement.Additional Cards ordered between the ls`—20th of the month will be charged for the current month rate, Cards ordered after the 20th of the month will be charged the rate for the following month. 4.5 Receipt and Security of Federal Employee Pass Cards THE FEDERAL GOVERNMENT agrees that all Federal Employee Pass Cards received from TRANSPORTATION PARTIES shall_become the sole financial responsibility of THE FEDERAL GOVERNMENT upon receipt and signature by an employee,official or agent of THE FEDERAL GOVERNMENT. THE FEDERAL GOVERNMENT agrees that it is solely responsible for providing proper storage and security measures for any and all Federal Employee Pass Cards received by THE FEDERAL GOVERNMENT while in the custody of THE FEDERAL GOVERNMENT. THE FEDERAL GOVERNMENT shall be held liable for the equivalent value of a combination Conununity Transit/Everett Transit/Metro Transit/Pierce Transit/Sound Transit fare and the Washington State Ferries/Kitsap Transit fare where applicable for each month remaining in this Agreement for each Federal Employee Pass Card that THE FEDERAL GOVERNMENT cannot account for,either by distribution to an Eligible Employee,storage in a secure area,or for each Federal Employee Pass Card not collected from an Eligible Employee who terminates their employment with THE FEDERAL GOVERNMENT or otherwise becomes ineligible to receive and use a Federal Employee Pass Card under the terms of this Agreement,or for each Federal Employee Pass Card that THE FEDERAL GOVERNMENT cannot return to TRANSPORTATION PARTIES upon termination of this Agreement,as specified in Section 8. 4.6 Reporting THE FEDERAL GOVERNMENT shall immediately report to each of the TRANSPORTATION PARTIES any Federal Employee Pass Cards that are lost,stolen,damaged or otherwise not functioning properly in TRANSPORTATION PARTIES transit coaches' electronic registering fareboxes. THE FEDERAL GOVERNMENT shall return any and all Federal Employee Pass Cards to KITSAP TRANSIT that THE FEDERAL GOVERNMENT believes to be defective. THE FEDERAL GOVERNMENT shall report to TRANSPORTATION PARTIES all Federal Employee Pass usage,changes to THE FEDERAL GOVERNMENT's transportation program and other details as necessary. 4.7 Roster of Federal Employee Pass Card Recipients THE FEDERAL GOVERNMENT shall maintain a roster of Eligible Employees who have been provided a Federal Employee Pass Card by THE FEDERAL GOVERNMENT. Upon demand,THEVEDERAL GOVERNMENT shall provide to each of the TRANSPORTATION PARTIES a copy of the roster. 4.8 Federal Employee Pass Employee Use Agreement Form Each Eligible Employee who receives a Federal Employee Pass Card from THE FEDERAL GOVERNMENT shall be required to read,sign and return to their employee transportation coordinator or department supervisor,an agreement form stipulating the uses and conditions of a Federal Employee Pass Card. The Employee Use Agreement Form,as set forth in Attachment C,is deemed mutually acceptable to both THE FEDERAL GOVERNMENT and TRANSPORTATION PARTIES. THE FEDERAL GOVERNMENT shall keep the Employee Use Agreement Forms on file for the term of this Agreement. 4.9 Collection of Federal Employee Pass Cards THE FEDERAL GOVERNMENT shall return to TRANSPORTATION PARTIES all Federal Employee Pass Cards issued to THE FEDERAL GOVERNMENT within five(5)days of the effective date of termination of this Agreement. THE FEDERAL GOVERNMENT shall beheld liable for the equivalent value of a combination Community Transit/Everett Transit/Metro Transit/Pierce Transit/Sound Transit fare and the Washington State Ferries/Kitsap Transit fare where applicable for each month remaining in this Agreement for each Federal Employee Pass Card not returned to TRANSPORTATION PARTIES upon termination of this Agreement. 4.10 Collection of Transit Ridership Data THE FEDERAL GOVERNMENT shall survey,or otherwise collect from THE FEDERAL GOVERNMENT's Eligible Employees,any and all necessary daily transit ridership and commute data that TRANSPORTATION Federal Employee Pass Agreement Page 3 of 18 US Department of Transportation O Oct. I.2008—Sept.30.2009