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Len <br />2. Prepare agendas, presentation materials, meeting notes, and action item lists when <br />meetings are required. <br />3. Participate in meetings. <br />4. Document key telephone conversations with agencies/stakeholders. <br />Client Responsibilities <br />1. Participate in agency/stakeholder meetings. <br />2. Review and comment on meeting materials and meeting notes. <br />Assumptions <br />1. A formal pre -application is required with the City of Everett Permit Services. <br />2. One meeting is budgeted: 1) a formal pre -application meeting with the City of Everett <br />Permit Services. <br />3. The Consultant Permit Lead and. Environmental Scientist will attend the meetings. <br />4. The remainder of agency coordination will take place via telephone or email and will <br />document specific permit submittal requirements. <br />Deliverables <br />1. Draft and final City of Everett Pre -Application meeting request (PDF, via email). <br />2. Draft and final agendas, presentation materials, meeting minutes delivered to the City <br />(PDF, via email). <br />3. Telephone conversation records documenting key agency/stakeholder conversations. <br />Subtask 400.3 Permit Matrix/Permit Tracking Table/Schedule <br />HDR Services <br />1. Prepare a Permit Matrix that includes the following information: list of permits/approvals, <br />agency requiring permit, permit trigger, detailed application submittal information, <br />processing time, and agency contact information. <br />2. Prepare a Permit/Approval Status table for tracking permit submittals during the design <br />phase. <br />3. Develop or provide input to project schedule linking permitting tasks to environmental <br />studies and design levels as appropriate for each permit/approval. <br />Client Responsibilities <br />1. Review and provide comments on the Permit Matrix. <br />Assumptions <br />1. The Permit Matrix will be a stand alone table that will be up to two pages in length. <br />2. The Permit/Approval Status table will become the primary managenient0racking tool for <br />the permitting process during the design phase. <br />3. The permit schedule will be updated on a monthly basis. <br />C'rt)/ of `lerett— 'AIPCi Diverv1011 Structure 0 Scope of Services <br />