WA State Depatment of Licensing 2/16/2017

DATA LICENSING STATEMENT#2—ACCESS TO IHPS 1. PERMISSIBLE USE OF DATA The Licensee will limit the use and disclosure of DOL Data provided under this Contract to the following: • Only for the limited purposes of carrying out activities pursuant to this Contract as described in Licensees Agency Access Request(425-009) submitted prior to issuance of this Contract. • For court proceedings and to assist the individuals in determining requirements to reinstate their Washington driving privilege. The information shall not be divulged by the Licensee to any third party, except for lists of Failure to Appear(FTA) and/or reinstatement Data and status, which may be divulged to the individual named or his/her attorney. • For use in connection with any civil, criminal, administrative, or arbitral proceeding in any federal, state, or local court or agency or before any self-regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of a federal, state, or local court. • Only be disseminated to authorized entities and persons, and used by them only for the purposes set forth herein, in accordance with federal and state law, and will not be divulged to any unauthorized third party. DOL Data may not be used for the following: • For personal purposes and/or benefit. Any use of DOL Data for purposes other than to accomplish the Users official job functions is-grounds for immediate termination of this Contract as provided herein. • Sell or otherwise distribute any DOL Data. All exceptions must be pre-approved in writing by the DOL Contract manager, setting out any limitations or conditions to which the approval is subject. Such written approval must be granted by the DOL prior to the requested use of, or release of, Data that is subject to the exception. 2. DESCRIPTION OF DATA This Contract governs the transfer and access to the following: • Middle Initial Search • All Failure to Appears(FTA) • Reinstatement Status • FTA Adjudications • Record Status • Driving History • Driving Record Abstract 3, ROLES AND RESPONSIBILITIES Licensee will: • Take all steps necessary to ensure the application is accessible and used only by authorized Users to accomplish their official job functions. • Require each employee accessing the IHPS application to register with SAW. • Have the ability and is responsible to cancel each Users SAW account. • Ensure that DOL Data will not be shared or re-disclosed. • Notify DOL in writing of employees who are eligible for access to the IHPS by using the Access/Change Request form (425-009)provided by DOL at the IHPS website. http://www.dol.wa.qov/vehiclereqistration/externaldaps.html. • Immediately notify DOL in writing of any changes to the access eligibility by using the forms provided by DOL. Update and verify authorized Users list to DOL annually for accuracy and accountability for continued access to IHPS. • Ensure the Users maintain the confidentiality of DOL Data by: o protecting their account numbers and complex passwords; o instituting penalties for misuse of Data; o ensuring Users are familiar with the provisions of this Contract; and o requiring that each User sign Attachment B,Appropriate Use Declaration(425-008)and maintain the signed declaration in your office. The form is available at the DAPS/IHPS website: http://www.dol.wa.qov/vehiclereqistration/externaldaps.html. The Licensee's Contract manager will have the authority to authorize User for access or revocation of access. K5881 Page 10 of 14 1/20/2017