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• APPENDIX "B" GUIDELINE: SUBMISSION OF A19-A INVOICE VOUCHER AND SUPPORTIVE DOCUMENTS (COST REIMBURSEMENT CONTRACTS) The purpose of this appendix is to assist the CONTRACTOR/GRANTEE in determining allowable items of cost. If the CONTRACTOR/GRANTEE fails to name an item of cost in the request for payment, this does not imply it is either allowable or unallowable; rather, determination of allowability shall be based upon the treatment of similar or related items of cost. 1. Factors Allowing Cost In order to be allowable, costs must: a. Be necessary and reasonable and not be a general expense, b. Not be prohibited by any laws or regulations, c. Conform to any cost limitations or exclusions, d. Be consistent with state and federal (when applicable) policies, regulations and procedures, e. Be given consistent treatment through uniform accounting principles, f. Not be allocated to or included as a cost of any other state/federally financed program, past, or present, g. Be net of all allowable credits. 2 . Certification To assure expenditures are proper, vouchers requesting payment must be certified by the CONTRACTOR/GRANTEE. For A19-A has a certification provision which must be signed by the CONTRACTOR/GRANTEE or its authorized representative before payment will be allowed. 3 . Credits The applicable portion of any income, rebate, allowance, and other credit relating to any allowable cost, received by or accruing to the CONTRACTOR/GRANTEE, must be credited to the DEPARTMENT, either as a cost reduction, or by cash refund, as appropriate. 4. Unforeseen/Emergency Expenditures A contingency line item providing a specified amount for reimbursements for unforeseen expenditures may be made only with the prior written approval of the DEPARTMENT.