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the physical inspection and those shown in the records shall be <br /> investigated by the Subrecipient to determine the cause of the <br /> difference. The Subrecipient shall, in connection with the inventory, <br /> verify the existence, current utilization, and continued need for the <br /> equipment. <br /> v. The Subrecipient shall be responsible for any and all operational and <br /> maintenance expenses and for the safe operation of their equipment <br /> and supplies including all questions of liability. The Subrecipient <br /> shall develop appropriate maintenance schedules and procedures <br /> to ensure the equipment and supplies are well maintained and kept <br /> in good operating condition. <br /> vi. The Subrecipient shall develop a control system to ensure adequate <br /> safeguards to prevent loss, damage, and theft of the property. Any <br /> loss, damage, or theft shall be investigated and a report generated <br /> and sent to the Department. <br /> vii. The Subrecipient must obtain and maintain all necessary <br /> certifications and licenses for the equipment. <br /> viii. If the Subrecipient is authorized or required to sell the property, <br /> proper sales procedures must be established and followed to ensure <br /> the highest possible return. <br /> ix. If upon termination or at the Grant Agreement End Date, there is a <br /> residual inventory of unused supplies exceeding $5,000 in total <br /> aggregate value which will not be needed for any other Federal <br /> award, or when original or replacement equipment is no longer <br /> needed for the original project or program or for other activities <br /> currently or previously supported by a Federal agency, the <br /> Subrecipient must comply with following procedures: <br /> A. The Subrecipient may retain the supplies for use on other non- <br /> Federal related activities or sell them, but must compensate <br /> the Federal sponsoring agency for its share. <br /> B. The Subrecipient must dispose of equipment as follows: <br /> i. Items of equipment with a current per-unit fair market <br /> value of less than $5,000 may be retained, sold or <br /> otherwise disposed of by the Subrecipient with no further <br /> obligation to the awarding agency. <br /> ii. Items of equipment with a current per-unit fair market <br /> value of more than $5,000 may be retained or sold and <br /> the Subrecipient shall compensate the Federal- <br /> sponsoring agency for its share. <br /> x. Records for equipment shall be retained by the Subrecipient for a <br /> period of six years from the date of the disposition, replacement, or <br /> transfer. If any litigation, claim, or audit is started before the <br /> expiration of the six year period, the records shall be retained by the <br /> Subrecipient until all litigation, claims, or audit findings involving the <br /> records have been resolved. <br /> b. The Subgrantee shall comply with EMD's Purchase Policy contained within <br /> the EMD Purchase Workbook version 2015.1 located at <br /> http://mil.wa.gov/emergency-management-divisionThrants/homeland- <br /> security-grants, incorporated by reference and made part of this <br /> Agreement. <br /> DHS-FEMA-EMPG-FFY 15 Page 6 of 28 Everett, City of, E16-120 <br /> 62 <br />