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EXHIBIT A <br /> Scope of Work <br /> outline or baseline of existing operations. This baseline of existing operations and software <br /> systems supporting these operations will be used in Phase B to create the RFP and assist the <br /> selection of a new CMMS program. <br /> Task A2.1 —Activity Review (Department provides existing data—LAC analyzes) <br /> Using information collected from the Department thorough interviews, observations and data, in <br /> combination with LAC's experience, a general listing of the type of services and activities <br /> conducted in each group within the Department will be determined. Attempts will be made to <br /> generally estimate the amount of effort made in each activity. Rather than cover all activities, <br /> LAC will utilize the Pareto principle that will focus our effort by estimating that approximately <br /> 20% of the activities comprise 80% of the work. LAC anticipates between 15 and 20 activities <br /> will be identified for each function by applying this approach. <br /> In this activity process, an inventory item that best describes the potential workload over the life <br /> of the asset will be identified. Examples would be miles for water lines, number and size of <br /> plants, number of valves, number of pump stations, number of traffic signals, street miles, <br /> number of signs, etc. This information will be compiled in a composite list of activities and their <br /> units of measure. LAC will review crews on site during a series of field reviews to document <br /> labor, resources, location, and how work is identified. <br /> City assistance: Coordinate with employees and LAC to set up field observations at various <br /> locations. <br /> Product: Activity list with unit of measure identified and documented. <br /> Task A2.2— Work History and Service Level Review (Department provides <br /> existing data—LAC analyzes) <br /> A ten-year compilation of work performed by major activities (30 provided by City) will be <br /> made. This will be achieved through a review of daily work reports, work orders, or use of any <br /> existing reporting systems (Cassworks), as well as estimates of material used and field <br /> observations of the existing operations. The data compiled will be in person-days of work <br /> annually and by activity, along with the work units accomplished. An example for a fiscal year <br /> would be the number of valves turned, or the number of lift station preventative maintenance <br /> routines performed, signs replaced, feet of sewer lines cleaned, inlets cleaned, etc. This will be <br /> performed for each activity. Also, any support contract information will be obtained to capture <br /> all maintenance effort. <br /> City assistance: Provide ten-year history of work accomplishment by activity. <br /> Product: A work history will be compiled for activities performed by all groups. <br /> Task A2.3—Resource and Organizational Data (Department provides existing <br /> data—LAC analyzes) <br /> Using the assistance of Department staff, LAC will request a listing by general category for <br /> labor, equipment, and material resources. Existing personnel and equipment files, as well as <br /> information from field and office observations will be used to provide the estimates. If the <br /> information is not available, unit costs will be estimated. LAC will also make an estimate of staff <br /> 8/14/18 Exhibit A-4 City of Everett,WA <br />