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EXHIBIT A <br /> Scope of Work <br /> Information collected in previous tasks will be stored in an internal LAC evaluation database. <br /> LAC, using inventories, levels of service goals and maintenance frequencies listed by the City, <br /> and production values will then estimate the workload and resources needed to meet this level of <br /> service. The labor and equipment resources needed would be compared to the current operational <br /> resources. This effort will illustrate how a new Asset Management Program and optimized <br /> CMMS will be able to increase efficiencies and free up staff resources to meet additional data <br /> collection and level of service goals. <br /> LAC's work model will estimate the staffing and resources needed to match the desired service <br /> levels and related workload. These service level goals and data collection will be compared to <br /> optimized work practices at other high performing agencies to identify best practices that can be <br /> incorporated into a new Asset Management Program and CMMS system in the City of Everett <br /> Public Works Department. <br /> Task A3.4— Workload and Budget Evaluation <br /> Using the working paper information from previous tasks and discussions with Department staff, <br /> the procedures used by the Department to develop annual performance budgets based upon the <br /> existing service levels will be examined. This review will focus on the relationship of funding to <br /> workload and data collected. How data is collected, entered into the CMMS system, and <br /> ultimately used to optimize workloads, scheduling, and budgeting will be analyzed. <br /> Opportunities for improvement with a new CMMS and Asset Management Program will be <br /> identified. <br /> Task A3.5— Technology Evaluation <br /> LAC will review the Department's current databases, existing software platforms, and associated <br /> data models for all infrastructure and system operations as they relate to various maintenance and <br /> operations functions. Technology from wireless applications, GIS, GPS, SCADA to web enabled <br /> capabilities will be outlined. LAC will look at the various inputs and outputs and develop an <br /> understanding of how the existing data is processed. A general logic flow will be developed that <br /> will outline the process. LAC will interview the IT Manager and Department staff that manages <br /> the databases that were developed and/or implemented. LAC anticipates five interviews. <br /> City assistance: Introduce and help schedule interviews. <br /> Task A3.6—Potential to Share Resources <br /> LAC will evaluate opportunities to share various City resources in both use and cost. Such <br /> opportunities may be equipment, traffic control, inventory management, instrumentation, <br /> automation systems, or laboratory testing. <br /> Task A3.7—Comparison to CMMS Optimization at other Agencies <br /> A group of comparable agency performance parameters, from no less than four(4) agencies, will <br /> be compared to those of the Departments. Many agencies will be considered, but LAC will try to <br /> use "best in class" so that opportunities for improvement can be made. Any areas of opportunity <br /> for improvement to work flow, data collection, and analysis within a new CMMS will be <br /> identified. <br /> LAC will compare information collected in tasks A2 and A3 for comparison with relevant <br /> industry, agency and regional data for managing projects, programs, and other duties. <br /> 8/14/18 Exhibit A-8 City of Everett,WA <br />