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EXHIBIT A <br /> Scope of Work <br /> LAC will provide input in the process for narrowing the vendors to between 2 to 5 (short list). <br /> LAC will provide input to the City for any vendor questions that occur prior to the submittal. <br /> In the review of submittals, LAC will focus on submittal's meeting the RFP requirements for <br /> further consideration to the short list. In this process, LAC will review proposals and provide a <br /> written assessment of compliance to the RFP scope for each submittal of the RFP. LAC will also <br /> provide a letter of acknowledgement of any relationships and/or common clients to ensure <br /> transparency to the City for those vendors who submitted. LAC will not rank the proposals, but <br /> instead will indicate the ability demonstrated of each vendor to meet the RFP requirements. Two <br /> meetings are anticipated with one on-site. <br /> City assistance: Coordinate meeting with LAC to review of documents with the review panel. <br /> Task B-2.3—Participate in Software Demonstrations <br /> LAC will outline, with collaboration from the committee, a script for the short-listed vendors to <br /> present to the committee. This will include providing sample data from the City from our Phase <br /> A report evaluation that vendors should use in their presentation. The script will be designed to <br /> ensure that all vendors cover the basic requirements and allow for a thorough submittal, as well <br /> as ease the effort of comparison for the committee. LAC will participate in witnessing the <br /> demonstrations as only an observer and will be a resource for the committee in their decision <br /> process. Two days of demonstrations are anticipated along with a single meeting with the City to <br /> prepare for demonstrations in which LAC will be on-site. <br /> City assistance: Coordinate meeting with LAC and review panel to review script and provide <br /> input. Set up and coordinate with LAC for shortlisted vendor demonstrations. <br /> Task B-2.4—Provide Technical Support to Select Software <br /> After the demonstrations and ratings by the committee's reviews, LAC will input and help in <br /> completely understanding the capabilities displayed by the shorted listed vendors. LAC will not <br /> rank these vendors, but will indicate only their compliance with the needs identified in the June <br /> 2016 study and assist in realizing the capabilities shown by each vendor that will assist in the <br /> process improvement. The City committee will decide, and LAC will only be used as a resource <br /> for clarification and understanding. <br /> City assistance: Coordinate meeting with LAC to finalize decision on software system. <br /> Product: System selected that matches City needs. <br /> TASK B-3—SELECTION OF CMMS MODULES <br /> This effort will include facilitation of selected modules and support for installation, as well as <br /> planning for configuration of the system, and training of staff to use the system. Evaluation of <br /> current CMMS modules, identifying proper"module grouping" for each group and their needs <br /> will also occur. Coordination with IT will also ensure maximum hardware and current <br /> technology configurations do not impede functionality and/or system performance. This includes <br /> three subtasks. <br /> Task B-3.1 —Select Software Modules <br /> 8/14/18 Exhibit A- 12 City of Everett,WA <br />