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WEMS <br /> WTSC ENTERPRISE MANAGEMENT SYSTEM <br /> o Up to 40%of the statewide enforcement funding can be expended during dates <br /> outside of the designated statewide campaign periods. The funds can only be <br /> used for their originally intended purpose. <br /> • Advance Payments Prohibited: WTSC cannot pay any funds in advance to the HVE <br /> mobilization before completing the work. <br /> • Agreement Alterations and Amendments: <br /> o Any changes to the terms of an agreement must be mutually agreed upon by both <br /> parties and are often incorporated by written amendment to the <br /> agreement/contract. Such amendments shall only be binding if they are in writing <br /> and signed by personnel authorized to bind each of the parties. <br /> o Exceptions to this include alterations to the budget and the Primary Contact for <br /> the agency listed in WEMS. The regional TZM has the authority to make these <br /> alterations if all affected parties agree to the changes. <br /> • Billing procedure: <br /> o Submit for reimbursement monthly(if possible), after expenses are incurred. <br /> o Create an invoice and submit it within WEMS, or email an A-19 invoice voucher <br /> form or approved alternate. The Emphasis Patrol Activity Logs and proof of <br /> overtime will be scanned into WEMS or also submitted through email or <br /> approved alternate. The regional TZM will review, approve, and submit the <br /> reimbursement to WTSC for payment. <br /> o Payment will be made by warrant or account transfer after receipt of invoice. <br /> o Invoices for all expenditures incurred before June 30 must be submitted by <br /> August 10. <br /> o Invoices for all expenditures incurred before September 30 (end of project)must <br /> be submitted by November 10. <br /> • Buy America Act: For any manufactured goods over$5,000,the grantee must provide <br /> written certification that the goods, including IT software and hardware, were produced <br /> in the USA. (This does not normally apply to HVE activities.) <br /> • Cost Principles: Grantee cannot use grant funds to replace routine and/or existing staff <br /> or expenditures. Must comply with 2 CFR Part 200 Subpart E. <br /> • Income: Any and all program income earned by the grantee during the grant period from <br /> activities conducted as part of the grant(e.g., sale of publications, registration fees, <br /> service charges, etc.)must be fully accounted for and applied to project purposes or used <br /> to reduce project costs. <br /> Page 4 of 10 <br />