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I <br /> Section 00 21 13 <br /> INSTRUCTIONS TO BIDDERS <br /> and is therefore not a responsible bidder,the City will notify the <br /> Bidder in writing with the reasons for its determination. If the <br /> Bidder disagrees with this determination,the Bidder may appeal <br /> to the City parks director by presenting additional information to <br /> the City parks director in writing within one business day after <br /> receipt of the City's determination. The City's parks director will <br /> consider the additional information and will issue his decision <br /> regarding the appeal. Any protest by Bidder of the parks <br /> director's decision must be in strict conformity to Everett <br /> Municipal Code Chapter 3.46, Bid Protest Procedures, which <br /> (among other requirements) requires that any protest be filed <br /> with the City Clerk no later than the business day prior to the date <br /> of City Council proposed award or rejection of all bids. The City <br /> will not execute a contract with any other Bidder until two <br /> business days after the Bidder determined to be not responsible <br /> 111 <br /> has received the parks director's decision or, if a protest is filed <br /> under Everett Municipal Code Chapter 3.46, until two business <br /> days after the Bidder receives written notice of City final <br /> determination of the protest. <br /> B. PRE-AWARD CONFERENCE , <br /> After Bid opening, but prior to award, the apparent successful Bidder shall attend a pre-award <br /> conference to respond to questions by the City regarding evaluation of Bids. The City will <br /> emphasize items such as insurance and bonding that will assist in prompt issuance of the Notice <br /> to proceed. By conducting a pre-award conference, the City has not thereby waived its right to <br /> make determinations regarding responsiveness and responsibility of the Bidder. <br /> C. ACCEPTANCE OF BID <br /> Within 60 days after the opening of Bids,the City will act either to accept the Bid from the lowest <br /> responsive, responsible Bidder, or to reject all Bids. The City reserves the right to request <br /> extensions of such Bid acceptance period. The acceptance of a Bid will be evidenced by a written <br /> Notice of Award of Contract delivered in person or by certified mail to the Bidder whose Bid is <br /> accepted, together with a request to furnish a performance and payment bond and evidence of <br /> insurance and to execute the Contract set forth in the Contract Documents. <br /> Bidder has 15 calendar days after receiving the Notice of Award to submit the following <br /> documents to the City: I <br /> • Two (2) executed copies of the Contract. <br /> • Contract bond or equivalent performance and payment bond per Section 007200, Part <br /> 15.2 "Bonds", of the Contract Documents. <br /> • Certificate of Insurance and additional insured endorsement, Section 007200, Part 15.3 <br /> "Insurance", of the Contract Documents. <br /> A Contract shall not be formed until the Contract Documents are signed by the Mayor. <br /> 1.13 Time of Completion <br /> The Contractor shall complete the Work on or before the date or dates specified in Section 005213 - <br /> Contract. <br /> Phil Johnson Ballfields Renovation 8 of 12 <br /> I <br />