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1.6 —Team Meetings <br /> The consultant team shall participate in project meetings. This effort includes coordination with <br /> the Port of Everett and their planning efforts for the waterfront and marina, as well as the items <br /> discussed below. <br /> • Meetings with the City. Anticipated discussion topics: <br /> o Project Issues <br /> o Schedule <br /> o Progress <br /> o General Coordination of Effort <br /> • Internal consultant team meetings. Includes coordination of: <br /> o Project Tasks <br /> o Design Effort <br /> • Discussion of Previous Work Completed (KPFF and LMN) <br /> o Develop an approach to move forward <br /> o Approach to be shared and discussed in a project kick off meeting with the City. <br /> • Meeting with the City (KPFF and LMN) <br /> o Review work completed for the Type, Size and Location Study <br /> o Discuss a preferred alternative being advance through construction documents. <br /> 1.7 — Project Commitment File <br /> The KPFF project manager shall submit a list of project commitments generated by the design <br /> team and made to agencies, organizations, businesses, and individuals. This list shall be <br /> focused on information to be provided, and action that must be taken in order for the <br /> construction group to meet prior commitments made by the design team. This list shall be <br /> provided in an excel file format, and may contain columns listing information detailing the <br /> following: description of commitments and promises, affected parties , responsible parties, <br /> timing/frequency, specification reference, comments, completion date, or initials of the <br /> construction group team member who has confirmed the commitment has been met. An <br /> additional column may also be present indicating action required by the City of Everett (i.e. test, <br /> report, put up signs, notify, etc.). After development of the list during the design phase, the <br /> construction group shall be responsible for tracking and completing all listed commitment items. <br /> Deliverables <br /> • Project schedule with monthly updates <br /> • Monthly progress reports and invoices <br /> • Team meetings <br /> o Participation in project meetings with the City (assume 15 meetings) <br /> o Participation in internal consultant team meetings (assume 15 meetings) <br /> o Meeting minutes with action items <br /> o Commitment File (Excel) <br /> KPFF Consulting Engineer November 10, 2014 <br /> Grand Avenue Park Utility Bridge, Phase 1A Page 9 of 55 <br />